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EMPLOYMENT OPPORTUNITY Temporary Employment Administrative Assistant II LOCATION: GateWay Community College: 108 N. 40th Street - Phoenix, AZ 85034 HOURS: Up to 25 hours per week PAY RATE: $19.91 – $21.15 DOE (no benefits) DURATION: Duration varies based on staffing needs of the department. Position is temporary lasting up to June 30, 2014. Positions may be extended based on organizational need and budget capacity. JOB DUTIES & RESPONSIBILITIES: The GateWay Community College/Health Sciences Department is looking for a temporary Administrative Assistant II, to assist an administrator by coordinating and assisting in projects and activities for the day to day operations of a department or functional area. Maintain liaison relationships with other administrators and outside organizations, monitoring services and activities. This position will perform various functions, including but not limited to: • coordinates projects and activities such as grant proposal submission and review, class schedules or instructional programs • tracking and monitoring of budgets for projects or department • troubleshoots technical problems • supervises and monitors processes • manages support or special event activities and functions for department • monitors and evaluates assigned programs and maintains liaison for supervisor with other district departments and outside organizations • represents the supervisor as requested • monitors developing trends and available services relevant to assigned area and informs supervisor • participates with administrators and other staff in planning activities • coordinates, prepares and/or edits complex narrative and statistical reports, presentations, schedules, newsletters and promotional materials • provides research assistance on special projects • composes correspondence requiring an understanding of specialized issues of assigned area • maintains confidential personnel records SCOPE: This position works in an assigned area. Work contacts include faculty, administrators, staff, business and professional organizations. Equipment used includes standard office equipment and a variety of computer hardware and software.


SUPERVISION RECEIVED: Depending on location/department, may supervise student and other assigned staff. MINIMUM QUALIFICATIONS: Experience in project and office management (to include budget preparation and monitoring, basic statistical computations; computer systems, software and equipment in assigned area) Experience in educational and occupational programs in assigned area, educational institutions Experience with standard office practices, procedures, software and equipment Knowledge of policies, procedures and current practices and trends in the assigned area Experience coordinating, monitoring and evaluating complex projects and activities Experience organizing, prioritizing, directing, supervising and evaluating the work of others Experience working independently while recognizing situations that require the supervisor's attention Experience maintaining confidentiality; and accurate financial and statistical records Experience utilizing integrated software packages and applying statistical computations Effective written communication skills Experience establishing cooperative working relationships with persons contacted in the course of performing assigned duties WORKING CONDITIONS: Positions in this class may require prolonged monitor viewing. This position may require a Class D Driver's License. This class specification is intended to indicate the basic nature of positions allocated to the class and examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. HOW TO APPLY: Interested candidates, please submit via email an updated résumé and cover letter by 5pm July 19, 2013 to goodman@gatewaycc.edu. Please reference "Administrative Assistant II" within the subject line. The selected candidate will be asked to complete a new hire packet at the time of hire. The Maricopa Community College District is an EEO/AA Institution.